Filing Administrator

Remote
Full Time
Entry Level

Who is InsCipher?

InsCipher is revolutionizing the way surplus lines taxes are filed. We sell software and provide top-notch tax filing and licensing services. Our innovative software takes the guesswork out of surplus lines tax compliance, increasing the efficiency of insurance agencies.

We’re picking up steam in our niche market, and we have an immediate need to expand our Team. We are looking for results-driven go-getters to join our team to join our remote growing team.

Objective

Under the supervision of the Team Lead,  the Filing Admin is responsible for completing filings, reports and reconciliations of Surplus Lines taxes in all states.  This role is not limited to the below description. Success in this role will require a mixture of critical thinking and deep customer focus.

Essential Functions 

  • Timely and accurate completion of state regulatory surplus lines tax filings
  • Ensure proper documents are received and reviewed from client submission
  • Conduct compliance and quality review on documents, state legislation, codes and procedures associated with surplus lines tax filing
  • Maintain working knowledge of surplus lines tax regulations
  • Reconcile filings with InsCipher Connect platform and state transaction reports
  • Assist in directing other team members as needed to maintain compliance with all Surplus Lines tax filings
  • Maintain regular and timely attendance
  • Demonstrate ability to manage multiple priorities in a high volume position, deliver timely and accurate work products with customer service focus and respond with a sense of urgency as required
  • Assist with any surplus lines audits verifying transactions, documents, and filings.
  • Assist with surplus lines calls.
  • Ability to coordinate multiple projects while ensuring timely and accurate deliverables, with effective problem-solving and resolution skills.
  • Self-directed with strong organizational, decision-making, and time management skills.
  • Effectively works independently within a team construct, while supporting teamwork and achievement of team goals
  • Ability to effectively and professionally communicate and build positive working relationships with all levels within the organization and clients
  • Independently investigate, research, and resolve issues that may arise during the filing, reconciliation, or payment processes as they relate to assigned duties
  • Properly document all correspondence with the state and clients in applicable location
  • Provide technical assistance to InsCipher Connect clients
  • Demonstrated willingness to take initiative and act decisively
  • Support the Surplus Lines Tax Leadership Team in fulfillment of ad hoc requests, as needed
  •  Accurately and efficiently respond to emails, outlook tasks and voicemails
  • Be flexible with internal workflow and process changes and provide feedback
  • Escalate customer, state, or internal issues through proper channels when needed
  • Comply with all InsCipher and overall Company defined policies and procedures
  • Complete Excel Everest Beginner and Intermediate training within the first 3 months of hire date
  • Other duties as assigned

Qualifications

  • Associate's or bachelor’s degree preferred
  • Minimum two years of accounting, compliance, or insurance-related experience
  • Intermediate skills in Excel or other spreadsheet software are required
  • Accuracy and attention to detail

Why InsCipher?

At InsCipher, you'll join a team of disruptors, innovators, and forward-thinkers. We're not just changing the game; we're creating a new one. We offer a dynamic, inclusive work environment where your ideas are valued, and your contributions lead to real change. With us, you'll have the opportunity to:

  • Work on cutting-edge projects that are reshaping an industry.
  • Collaborate with a team of passionate, like-minded professionals.
  • Enjoy a culture that values flexibility, innovation, and personal growth.
  • Join Us If you're ready to be a part of a team that's setting new standards in the insurance industry, we want to hear from you. Apply to be InsCipher's and let's transform insurance compliance together.

What we offer:

  • Health, dental, and vision plans.
  • Amazing work-life balance with 4 weeks of Paid Time Off.
  • 9 Paid Company Holidays with 2 floating holidays.
  • 401K Programs with employer match.
  • Personal assistant programs for support in a healthy personal and work life.
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